Wednesday, 30 July 2014

When a Positive No is OK

I have been utterly over-worked but can not possibly point out it to my boss ! I have numerous things on my plate but still cannot get myself personally to say no to my colleagues ! My to-do list with this week has exceeded all anticipation , and is still getting for a longer time by the minute ! So many things to do , so few sources and so little time ! I am stressed out but I just cannot get myself to say NO ! Imagine if I lose my job ? What if my boss gets infuriated with me ? My co-workers will never ask for my help again !” 

These are generally random statements we regularly hear ourselves/ colleagues/ friends say. 

Exactly what can you say “NO” to at the workplace ? 

- Obtaining buried with job responsibilities you can not handle all at once : The majority of professionals fear saying no to the boss so that the sensitive “boss/ employee” relationship keeps moving smoothly . This is regrettably a potential quagmire . Managers do not usually get involved with every tiny little detail of your own working schedule and thus can not possibly realize on every celebration that they are putting too much on your plate . You need to ‘’manage your own manager’’ and professionally and calmly point it out . The formula here is very simple : Is there balance between your own working schedule and the job tasks assigned to you . Have you been working extra hours already and in danger of having to work weekends with an incremental project you will have just been assigned ? Managers do realize that work overload might eventually lead to poor quality of work , so lay your cards on the table loud and clear and respectfully supported with solid facts to support you .Based on recent Professionals Motivation Survey , 91% of professionals state a work –life balance is crucial for their inspiration levels and consequently productivity at work . In cases where you are a usually productive and committed employee , your boss will not evaluate you or provoke you ; he/she will rather appreciate your transparency , your to optimal efficiency and the timely wake- call . 

Being questioned to complete a task that does not connect with your scope of work at all : working industry experts have stated in recent survey that 32% of them are mainly motivated at the workplace when they get the chance to develop their skills . Does that include you taking charge of filing employee leave application forms when you are actually a graphic designer ? Or sustaining the company’s blog while you are in fact the company accountant ? As useful as the above may possibly turn out to be , eventually perhaps , to your long term career improvement plans , analyzing the quick run and taking into consideration the period of time each task could consume of your work day may well warrant raising the issue peacefully and openly to your management . It will be , of course , both challenging and complementing to be entrusted with novel and interesting job tasks , even when these are in an entirely different department or field of work , but obtaining the relevant knowledge and resources could entail a considerable time investment , on top of the valuable time you are required to allot to your own regular job activities . If you are certain your own schedule will not permit it right now , convey the important message promptly and professionally to the executive concerned .

Getting stressed by deadlines that risk leaving you wounded : Task 1 is quite important ( needed end of day ) , task 2 is even more urgent ( needed end of day ) . Task 3 and 4 have just been thrown into your plate ( needed yesterday ) . It is possible to complete all 4 tasks , and complete them with pride and joy and professionalism , but the deadlines are a bit too impractical . You fully understand the key here is prioritizing however since all 4 are matters of urgency to your administration , you might want to turn to your administration for help in prioritizing these specific tasks . This gesture is not going to only be appreciated , but will additionally take a bit of weight off your shoulder muscles and allow you to abide by much more reasonable group of deadlines . 32% of specialists who have participated in Employee Motivation Survey stated the assistance of their line manager is essential for boosting their motivation at work . Looking at your line supervisor when you are stuck will show you are committed , trustworthy and sincerely care about the well being of your professional respectability and his/hers ! 

Getting wanted to know to do personal is favorable to during work time : Pick up the boss’s laundry , dog and children throughout work time when that isn’t part of your job description ? Run errands for your own associate as she’s stuck in meetings all day long and busy getting ready for her glamorous celebration after work ? Set your own priorities straight first and then , if you want to take pleasure in a stretching program yourself a little bit further and doing individuals favors in the office , make it obvious that this cannot and will not impact your working schedule ! Its great being helpful , flexible and cooperative in times of need , offering of course your favors are recognized and appreciated as such , but job obligations come first . Everything else can wait ! Learn to politely decline such requests ought to they repeat or become chronic . Indicate politely that your schedule does not allow you entertain social favors while piles of urgent work under your own direct responsibility accumulate at your desk . NO , it is not being rude : it is becoming frank and realistic ! 

To conclude , the place of work today is probably more chaotic than ever before , and as much as you will want to please your colleague/boss/ upper management , you ought to first make sure your important deliverables probably would not be adversely affected . Do not captivate out-of-this world requests when your overall performance is at stake . Always ask yourself if the demand is reasonable first , if your time allows it , if it aligns with your main goals . Do not feel urged to profusely apologize or help to make excuses that weaken your position . Do not allow for manipulation or feelings of guilt or fear to rip you into pieces . You will need not be provocative , you need not stress . Instead , stay calm but firm : Saying NO is not a taboo in the workplace any more than it is in real life . You will , interestingly enough realize , at the end of the day , learning how to say NO can very much be a win-win situation for all parties concerned !

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